Head of Programmes – Terms of Reference
Purpose of position:
Justice Centre seeks candidates to fill a Head of Programmes position. We need someone with a post-graduate degree and at least seven years’ experience in program management, previous experience managing UN and Government grants or similar grant-funded programs.
The Head of Programmes will engage in program management, implementation, evaluation, and oversight of strategic and financial aspects of our programmes.
The Head of Programmes is supervised by the Executive Director
The Head will monitor and assist staff to ensure that activities are on track, including participating in and providing technical assistance to program activities, developing solutions with the Senior Management Team and ensuring compliance with donor requirements and JCHK procedures. The Head will ensure monitoring and reporting systems are in place, including gathering data, tracking program implementation progress against indicators, and preparing technical reports together with the Development Manager for donors.
The ideal candidate will be capable of developing and maintaining effective communications and a cooperative working relationship with staff, donors, partners and other stakeholders, identifying new partnerships and other opportunities, and actively participating in coordination meetings and technical activities. The Head will also handle staff supervision and lead new business development with the Fundraising and Development Team, including drafting proposals for new funding.
Duties and responsibilities of the position include but are not limited to the following:
- Responsible for the day-to-day management of assigned programs and that all programmatic requirements are being met/exceeded according to grantor requirements.
- Accountable for all timely, accurate, and compliant programmatic monitoring and reporting.
- Oversees and is accountable for the development and deployment of substantive programming and activities, including, but not limited to, project work plans, managing/assisting volunteer legal specialists and consultants, and convening, organizing and participating in training opportunities.
- Establishes and enhances effective collaboration and relationships with local partners and other development partners (e.g., local bar association, law schools, NGO’s, governmental agencies, etc.) to fulfil program objectives within cost constraints and garner additional funding from partners.
- Maintains proactive communications with the Senior Management Team to ensure timely and accurate updates on programs’ activities, achievements, and shortcomings. Where program shortcomings are identified, create and implements corrective action plans to improve performance against standards.
- Identifying best practices derived from lessons learned.
- Provides leadership, coaching, counselling, feedback, performance appraisal, and, where appropriate, applies corrective actions to an assigned team.
- Performs other related duties as required by the Senior Management Team
- Possession of a relevant post-graduate degree from at least seven (7) years’ experience in program management or business operations which must have included international experience in the humanitarian or rights based field;
- Previous experience managing U.S. Government, UN, OSF, or other similarly funded international grant programs.
- Previous experience in implementing international donor-supported programs which must have included responsibilities for supervision of a team, financial management, and compliance.
- Fluency in English in order to meet the technical and managerial requirements of the post and donor requirements.
- Familiarity with the Hong Kong legal system, as well as the current political, economic, and socio-cultural context in Hong Kong.
- Proficiency in both written and spoken Chinese (Cantonese).
- Previous experience working for an association, NGO, or other not-for-profit entity.
- Previous experience overseeing projects with multiple partners from the NGO and government sectors.
- Expertise in one or more of the following areas: rule of law, access to justice, local capacity building, public participation and awareness raising, regulatory reform, or justice sector reform.
- Excellent written and verbal communication skills.
Salary dependent on experience plus employee benefits include MPF, medical and dental insurance, flexible working (where appropriate and following mutual agreement with direct supervisor) and generous annual leave.
Please e-mail your CV and statement of interest to [email protected] with the subject line ‘Head of Programmes’ by midnight 13th September 2019.
Interviews will take place on 8th November, with a starting date of 6th January 2020.