Legal Assistant (Volunteer)

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This is a full time volunteer position for those with a passion for refugee and human rights law. Volunteers will develop legal and practical expertise and provide a valuable contribution to the Legal Services of Justice Centre Hong Kong, and to our clients.

 Duration of position:

It is a structured placement for a minimum of 6 months with detailed training and supervision provided. Ideally it is a full time position but part time and more flexible arrangements will be considered.

LA’s will become involved in tasks in connection with legal casework; provide file management; and act as the first point of contact for the organization in-person, on the phone, and via email. You would therefore play a critical role in client and external relations.

Responsibilities

  • Reviewing and actioning all incoming communications to the Legal team (post, fax, telephone, email etc.);
  • Respond promptly to any client enquiries (often highly vulnerable people), and also that of other visitors, agencies etc. in a professional, sensitive and respectful manner;
  • Confirm and arrange appointments with clients and interpreters, and make appointment reminders as needed;
  • Training and supervision of any volunteers as appropriate;
  • Co-ordinate and assist with client and stakeholder events including managing materials, guest lists, venues, catering, and post-event evaluations;
  • Developing and maintaining positive working relationships with NGOs, protection claimant communities, and other stakeholders in relation to Justice Centre’s activities;
  • Contributing to developing organizational strategy, networking with strategic partners, fundraising and development, and whole-of-office initiatives as needed;
  • Contributing to maintaining positive working relationships with the staff team and with HKSAR government, professional bodies, UNHCR, NGOs, and other stakeholders;
  • Assist with office space reservations;
  • Ensure the organisation and tidiness of office – including coordination with reception area;
  • Co-ordinate and upkeep of Clio data collection and end of month statistical reporting for Legal Services;
  • Liaise with interpreters, attend to interpreter matters, keep an up-to-date record of interpreter details and co-ordinate interpreter invoicing and payroll;
  • Contribute to Justice Centre’s legal and file management systems as well as monitoring and evaluation systems in terms of collection, verification, database entry, and filing of client data;
  • Assist with the coordination of intake and referrals for new and existing clients;
  • Such other tasks as required for the support of the delivery of JCHK’s Legal Services, as requested by the Legal Services Manager;
  • Maintaining the accuracy of client data and records on Clio; and
  • To attend all relevant staff meetings.

Essential

  • Demonstrable excellent organizational and communications skills;
  • Cordiality and diplomacy;
  • Willingness to learn and develop new skills;
  • Multicultural sensitivity and ability to work with people from different cultural backgrounds and across varying language barriers;
  • Ability to work independently whilst being a good team-player;
  • Demonstrated literacy in Excel, basic data entry and Outlook;
  • Fluency in verbal and written English; and
  • Legal right to work/volunteer in Hong Kong.

Desirable

  • Fluency in Cantonese.
  • Fluency in another language such as French, Arabic, Somali, Urdu, Sinhala or Bangla would be a considerable asset.
  • Experience working with vulnerable people in a professional setting.
  • An opportunity to gain experience of client facing legal work under close supervision and with detailed training from our expert team of refugee lawyers; the chance to learn more about refugees in Hong Kong, and to contribute to rewarding human rights work.

Please e-mail your CV and statement of interest to pritika@justicecentre.org.hk with the subject line ‘LAV.’

Unfortunately, due to the high level of interest in our organisation, we are only able to reply to shortlisted applicants.

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Contact

T (852) 3109 7359
F (852) 3422 3019
info@justicecentre.org.hk